Privacy Policy

1. WHO WE ARE

ZapplyAI ("Zapply", "we", "our") is a software platform currently operated by Ha Doan, an independent contractor based in Berlin, Germany.

A separate legal entity for ZapplyAI is intended for incorporation in the near future. Until then, all services are provided on a freelance basis under the existing consultancy agreement.

2. INFORMATION WE COLLECT

Personal information you provide:

• Name, email address, phone number, and job preferences when you create an account
• Information included in your CV or cover letters
• Communication content when you contact us

Automatically collected data:

• Log files, browser type, pages visited, IP address
• Cookies and analytics (you can opt out)

We do not collect sensitive personal data, such as health or biometric data.

3. HOW WE USE YOUR INFORMATION

We use your data to:

• Provide and personalize our services (e.g., CV/cover letter creation)
• Improve our tools and user experience
• Respond to your inquiries
• Ensure platform security and fraud prevention
• Comply with legal obligations (e.g., GDPR)

4. LEGAL BASES FOR PROCESSING

Under GDPR, we rely on these legal bases:

• Consent (e.g., marketing opt-ins)
• Contract performance (e.g., creating an account)
• Legal obligation (e.g., financial recordkeeping)
• Legitimate interest (e.g., improving services)

5. DATA SHARING & THIRD PARTIES

We do not sell or rent your personal data. We may share data with:

• Service providers (e.g., email services, analytics tools)
• Legal authorities if required
• Company successors in the event of a merger or acquisition

6. YOUR RIGHTS UNDER GDPR

If you are based in the EU/EEA/UK, you have the right to:

• Access your data
• Correct inaccuracies
• Request deletion
• Object to processing
• Data portability
• Withdraw consent at any time

To exercise these rights, email us at zapplyai@gmail.com or visit our Personal Data Management Page.

7. DATA SECURITY

We apply technical and organizational measures to protect your data, including:

• Encrypted transmission and storage
• Access control mechanisms
• Regular security audits and GDPR compliance as detailed in our developer agreements

8. INTERNATIONAL TRANSFERS

Our servers and vendors may be located outside your country. If we transfer your data outside the EEA/UK, we ensure appropriate safeguards, such as standard contractual clauses.

9. RETENTION OF DATA

We retain your personal data as long as necessary to fulfill the purposes stated in this policy or to comply with legal obligations. You may request deletion at any time.

10. CONTACT US

If you have questions or concerns, contact:

• Data Protection Contact: Ha Doan
• Email: zapplyai@gmail.com
• Postal Address: Wolfsberger Str. 11, 12623 Berlin, Germany

11. CHANGES TO THIS POLICY

We may update this Privacy Policy. Changes will be posted on this page with a new "Effective Date."